RISD NY

Operations and Development Coordinator

Organization Overview

The Center for Architecture Foundation promotes public awareness and a broader appreciation of the important role architecture and design play in our daily lives. We engage general public audiences in contemporary topics on the built environment to encourage design literacy. Programs include K-12 in-school collaborations, youth and family workshops, professional development, scholarships and public exhibitions and educational events at the Center for Architecture - a public gallery space committed to advancing the understanding of the built environment managed in partnership with the American Institute of Architects NY Chapter.

Description

The Operations and Development Coordinator will be primarily responsible for supporting the Center for Architecture Foundation’s administrative operations and fundraising efforts. The Coordinator will report directly to the Executive Director and have regular interaction with the other members of the Foundation’s staff, Board of Directors, and AIANY Chapter colleagues.

Primary Responsibilities                                                                  

• Assist Executive Director in all areas of administration and development
• Assist with Board management: coordinate calendar and schedule, prepare all documents and resources for meetings, send meeting reminders, order catering, take and distribute meeting minutes, schedule and track board engagement in programs
• Provide fundraising support:  generate thank you letters for all donations, work with ED to identify areas in need of sponsorship and fundraising, coordinate corporate sponsorships, assist with grant writing and follow up as needed, communicate regularly with AIANY staff on all fundraising efforts related to the Center
• Play a major role in planning annual fundraising events and other fundraising initiatives: prepare and send invitations, manage schedule, track RSVPs and income, produce acknowledgements, manage event logistics, oversee event interns/volunteers
• General office management including database management, equipment maintenance and repairs, drafting correspondence and reports, maintaining records and files, managing supply inventory, calendar, files, scheduling, etc. and managing volunteers and interns
• Support other staff with marketing, communications, and program related administration as needed
• Attend networking and community events on the Foundation’s behalf
• Perform some bookkeeping responsibilities when necessary
• Other tasks as deemed appropriate by the Executive Director

Qualifications

This is a great opportunity for someone interested in arts education and fundraising. CFAF is a small staff where collaboration, flexibility and teamwork are essential. The right candidate will have:

• At least 1-2 years of work experience in a professional office setting
• Strong interest in CFAF’s mission
• Experience in fundraising and event planning for nonprofit organization
• Knowledge/interest in architecture, design, education or art history
• Professional and friendly manner
• Ability to take initiative and work both independently and collaboratively
• Proactive nature with strong problem solving skills and a strong attention to detail
• Excellent verbal and written communication skills
• Flexibility and willingness to learn
• Experience with database management
• Ability to multi-task and work efficiently in a fast-paced environment
• Computer skills that include MS Office; Salesforce; knowledge of Filemaker Pro, Quickbooks, Photoshop, InDesign and graphic design or video editing a plus

This is a full-time position. Occasional weekends and evenings required.

Salary: $35K with generous benefits

Interested candidates should send a thoughtful cover letter describing why they are interested in CFAF and the position along with resume to: Ms. Jaime Endreny, jendreny@cfafoundation.org. Please indicate “Operations and Development Coordinator” in the subject of your email and include the cover letter in the body of the email. No phone calls please.